Job Title: Administrative Support Assistant (OA) Department Of Housing And Urban Development

Job Title: Administrative Support Assistant (OA)
Department: Department Of Housing And Urban Development
Agency: Housing & Urban Development, Office of the Inspector General
Sub Agency: OMAP/Human Capital& Management Services Division
Job Announcement Number: 10-HUDIG-166

http://jobview.usajobs.gov/GetJob.aspx?JobID=87304654&JobTitle=Administrative+Support+Assistant+(OA)&lid=17514&sort=rv%2c-dtex&rad_units=miles&brd=3876&pp=50&jbf574=AG23%2cCM67%2cCMXX%2cCM64%2cCMXX%2cFQ*%2cFQ02%2cDD*%2cED*%2cEP00%2cHE36%2cHS*%2cHU*%2cIN*%2cDJ*%2cDL*%2cST*%2cTD*%2cTR*%2cLL03&vw=b&re=4&FedEmp=N&FedPub=Y&caller=advanced.aspx%2387355844&pg=4&AVSDM=2010-04-12+00%3a03%3a00

SALARY RANGE: 37,983.00 - 60,765.00 USD /year
OPEN PERIOD: Monday, April 12, 2010 to Monday, April 26, 2010
SERIES & GRADE: GS-0303-06/08
POSITION INFORMATION: Full-Time Permanent
PROMOTION POTENTIAL: 08
DUTY LOCATIONS: 1 vacancy - Washington, DC
WHO MAY BE CONSIDERED: Applications will be accepted from U.S. Citizens currently residing in the local commuting area who meet any of the categories shown under the heading "Who May Apply."



JOB SUMMARY:
The Office of the Inspector General (OIG) has as its primary mission the detection and deterrence of fraud, waste, and abuse in the administration of over $30 billion in Federal funds each year by the U.S. Department of Housing & Urban Development (HUD). Through its programs, largely carried out by thousands of approved lenders and public housing authorities throughout the United States, HUD expands housing opportunities for American families by extending such benefits as mortgage insurance and rental subsidies for qualified persons. Employees of the OIG help to ensure that HUD funds are used only for the purposes for which they are intended, thereby ensuring maximum benefit to the American public. HUD OIG is recruiting to build, sustain, and deploy a skilled, knowledgeble, diverse, and high-performing workforce to meet the current and emerging needs of government and its citizens.




--------------------------------------------------------------------------------


Who May Apply:

1. Current permanent Federal employees with competitive status or former Federal employees with reinstatement eligibility;

2. Current Federal employees in excepted service positions covered by an interchange agreement;


3. Individuals eligible for:

the HUD Career Transition Assistance Program (CTAP);


the Interagency Career Transition Assistance Program (ICTAP);


noncompetitive appointment under authorities such as the Veterans' Recruitment Appointment (VRA), disabled individuals, returned volunteers from the Peace Corps or VISTA, etc;


HUD-OIG employees currently serving on a Veterans' Recruitment Appointment (VRA).



For more information Veterans' programs, please see the VetsInfo Guide.

OR

Individuals from any commuting area eligible for the HUD OIG Career Transition Assistance Program (CTAP);

Individuals from any commuting area eligible for the Veteran's Employment Opportunities Act (VEOA). This applies to veterans with preference or veterans separated from the armed forces under honorable conditions after substantially completing 3 years or more of continuous active service.

Key Requirements:







All applicants must be U.S. Citizens.






Back to top Duties
Additional Duty Location Info:


1 vacancy - Washington, DC




The incumbent participates in performing the following full performance level duties: develops recommendations in formulating and revising administrative policies and procedures used to accomplish the objectives of the Office. Studies and interprets rules, regulations, circulars and directives from higher authority. Applies changes in administrative policy and procedures. Composes complex reports and correspondence related to administrative matters. Represents the administrative staff or the office on task forces or committees regarding administrative matters. Develops complex queries and runs reports using various OIG and departmental systems for financial, personnel, and semi annual reports, and ad-hoc requests for the Assistant Inspectors General. Develops and maintains databases and spreadsheets for use in tracking complex activities. Develops recommendations for administrative control procedures and systems designed to prevent waste, loss, unauthorized use, or misappropriation of assets. Recommends methods of operation and evaluation techniques to determine the effectiveness of such systems. Advises on the potential benefits and uses of automation to improve the efficiency of administrative support operations. Maintains an awareness of overall program responsibilities of the Division in order to locate and provide information to the Supervisor as needed. Assures Division program and document deadlines will be met. Assists the Supervisor in fact-finding for projects. Develops methods for researching, gathering, assembling, correlating, and analyzing a variety of data. Prepares appropriate documentation and reports to support recommendations, suggestions, and/or programs. Performs the initial review of personnel actions for proper documentation and ensures compliance with policies and procedures and for completeness. Reviews and coordinates the submission of personnel packages in regard to promotions, recruitments, resignations, etc. Serves as a focal point for providing advice and guidance on the proper preparation and submission of personnel related actions and documentation in accordance with up-to-date regulations and policies. Provides administrative support for organizational budgeting and financial management activities. Provides technical support to auditors or investigators by performing such duties as records searches, information retrieval, and data compilation; proofreading, formatting and finalizing narrative reports; and maintaining logs and/or automated case tracking systems.




Back to top Qualifications and Evaluations
QUALIFICATIONS REQUIRED:
Although all documents must be postmarked by the closing date of the announcement (see How To Apply), applicants have until 30 days after the closing date to meet all eligibility and qualification requirements, which include the following:

ELIGIBILITY REQUIREMENTS

A. Time-In-Grade:

For the GS-06 level: Candidates must have been a GS-05 for 52 weeks (when applicable).

For the GS-07 level: Candidates must have been a GS-06 for 52 weeks (when applicable).

For the GS-08 level: Candidates must have been a GS-07 for 52 weeks (when applicable).


B. Time After Competitive Appointment:

Candidates who are current Federal employees serving on a non-temporary competitive appointment must have served at least 3 months in that appointment.

C. Special Requirements:

All applicants must be U.S. Citizens.







--------------------------------------------------------------------------------





QUALIFICATION REQUIREMENTS

Specialized Experience:

For the GS-06 level: Fifty-two weeks of experience at the GS-05 level, or equivalent, that has equipped the applicant with the particular knowledge, skills, and abilities to successfully perform the duties of the position. Specialized experience includes: answering the telephone and routing calls to the appropriate person; opening and routing mail to the appropriate person; filing and retrieving documents; preparing correspondence from draft ensuring proper grammar, spelling, format; and preparing a variety of documents using word processing software.

For the GS-07 level: Fifty-two weeks of experience at the GS-06 level, or equivalent, that has equipped the applicant with the particular knowledge, skills, and abilities to successfully perform the duties of the position. Specialized experience includes: responding to inquiries and composing correspondence concerning routine issues; scheduling meetings and making travel arrangements; requisitioning office supplies; maintaining an office filing system; reviewing correspondence for grammar, construction, format, and compliance with office requirements; and preparing a variety of documents and reports using word processing software and spreadsheet software.

For the GS-08 level: Fifty-two weeks of experience at the GS-07 level, or equivalent, that has equipped the applicant with the particular knowledge, skills, and abilities to successfully perform the duties of the position. Specialized experience includes: establishing new office procedures; responding to inquiries and composing correspondence that required researching records and/or files to obtain information; organizing meetings and making travel arrangements; maintaining the budget for an office; designing and maintaining office filing systems; reviewing, approving, and advising others on correspondence for proper grammar, spelling, construction, format, and compliance with office requirements; and preparing a wide variety of documents and reports using advanced functions of a variety of office automation software.

Applicants must be qualified typists or self-certify a typing skill of 40 WPM.







HOW YOU WILL BE EVALUATED:


Subject matter experts evaluate qualified applicants based on the extent to which their documented experience and/or education demonstrates possession of the following knowledge, skills and abilities (KSAs). To be well qualified, a CTAP or ICTAP eligible must receive a rating of at least 2.5 on a 3.0 scale. As noted in the "How to Apply" section of this announcement, applicants must provide a narrative statement, in addition to the application or résumé, individually addressing each of these KSAs separately in order to receive consideration.

Knowledge, Skills and Abilities (KSAs)

1. Knowledge of and ability to prepare reports on administrative support functional areas, to include basic personnel, budget, and procurement procedures and processes.

2. Knowledge of and ability to research to obtain correct information from a variety of sources including: Federal Travel Regulations, OPM personnel regulations, Federal Acquisition Regulations, Federal Treasury regulations, manuals and bulletins, and Administrative and Accounting handbooks.

3. Knowledge of and ability to successfully use various automated systems to perform the duties of the office. (Examples: automated human resources systems, payroll systems, procurement systems, automated tracking systems, accounting systems, database systems, and/or credit reporting systems, etc.)

4. Knowledge of and ability to use Microsoft Office, including Word, Excel, PowerPoint and Access. General knowledge and ability to use computers and basic functions of Windows XP.




Back to top Benefits and Other Info


BENEFITS:
Federal employee benefit information can be accessed at http://www.usajobs.gov/EI/benefits.asp#icc


OTHER INFORMATION:
This announcement may be used to fill one or more vacancies.

Selection(s) may be made from vacancy announcement(s) 10-HUDIG-166, 10-HUDIG-167P, or from any other appropriate source.

Federal law requires verification of the identity and employment eligibility of all new hires in the United States. If your identity and employment eligibility cannot be confirmed, you may be terminated.

In accordance with Homeland Security Presidential Directive 12, the selectee(s) must be eligible to receive a Personal Identity Verification (PIV) credential. If selected, you must:

1. Present 2 acceptable, authentic "identity source documents," at least one of which is a valid Federal or State government issued picture ID (for a list of identity source documents, visit www.osec.doc.gov/osy/HSPD12/PDF/i-9.pdf;

2. Receive a favorable detailed background check; and

3. Maintain eligibility for a PIV credential during your employment with the Department of Housing and Urban Development, Office of Inspector General as described by #1 and #2 above.

CONDITIONS OF EMPLOYMENT

The Individual selected for this position must:

Pass a pre-employment suitability inquiry.

Pass a detailed background investigation.




Back to top How To Apply


HOW TO APPLY:
Make certain you have provided all the information needed to fully describe your eligibility and qualifications for this position. Although we will notify you as to the status of your application, we will not contact you to solicit information you have not provided. That information could be the difference between your being considered and being found ineligible or unqualified. Applications will not be returned.

The following materials are required:

1. An application such as Optional Application for Federal Employment (OF-612), or résumé. Include the vacancy announcement number and work experience, training, education, and awards relevant to the qualification requirements. For work experience, specify the dates and number of hours per week. For training or self-development activities, specify course titles, classroom hours completed, and dates. Do not send position descriptions.


2. A narrative description, in addition to the application or résumé, of how your experience, training, etc. demonstrates your possession of each of the KSAs specified in the "How You Will Be Evaluated" section of this announcement. Address each KSA separately.



3. A copy of your most recent performance appraisal, including the evaluation/rating. If you have not received this documentation for any reason (not employed, current employer does not give a performance appraisal, etc.) you must explain why in your application.

4. An SF-50, Notification of Personnel Action, which shows your current grade and competitive civil service status.

5. For noncompetitive eligibles listed in Item 3 under "Who May Apply": Proof of eligibility for noncompetitive appointment.

6. For VEOA and VRA eligibles: Form DD-214 or other official documentation from a branch of the Armed Forces or the Department of Veterans Affairs (VA). Ten-point preference eligibles must also submit an Application for 10-Point Veteran Preference, SF-15, along with the required documentation listed on the back of the form.

7. Indication of typing speed.


8. For CTAP and ICTAP eligibles, all three of the following:






a) An SF-50, Notification of Personnel Action, or other official documentation, that shows that you a) were declared displaced or surplus while serving as a career or career conditional competitive service employee, in tenure group 1 or 2; OR b) are a current or former Executive Branch Agency employee in the excepted service serving on an appointment without time limit, at grade GS-15 or equivalent and below, and who has conferred noncompetitive appointment eligibility and special selection priority by statute for positions in the competitive service;





b) An SF-50, Notification of Personnel Action, or other official documentation that shows the position you may be or are being separated from has the same or higher promotion potential as that of the vacancy; and

c) A copy of a current (or last) performance rating of record of at least fully successful or equivalent (required unless you are an ICTAP eligible due to compensable injury or disability retirement).



9. For CTAP eligibles only: A copy of your Reduction in Force (RIF) separation notice, notice of proposed removal for declining a directed reassignment or transfer of function outside the local commuting area, Certificate of Expected Separation or other official notice indicating you are in a surplus organization or occupation or eligible for discontinued service retirement.

10. For ICTAP eligibles only: A copy of your RIF separation notice, notice of proposed removal for declining a directed reassignment or transfer of function outside the local commuting area, documentation showing you were separated as a result of a RIF or declining a directed reassignment or transfer of function outside the local commuting area, or a letter from OPM or your agency documenting other priority consideration status as described in 5 CFR 330.708(a)(2).




--------------------------------------------------------------------------------



Where to Apply:

The HUD OIG has contracted with the Treasury's Bureau of the Public Debt (BPD) to provide certain personnel services to its organization. BPD's responsibilities include advertising the vacancies, accepting and handling applications, and extending job offers.

Applications and other forms may be mailed to the address under contact information. Complete application packages must be postmarked by the closing date of this announcement.

Application materials submitted electronically will not be accepted.




--------------------------------------------------------------------------------


For Assistance:


For more information, contact the Human Resources Specialist listed under "Contact Information" below.

Anyone needing a reasonable accommodation for any part of the application and hiring process for this vacancy may contact the Human Resources Specialist listed under "Contact Information" below.



AGENCY CONTACT INFO:
Bonni Chambers
Phone: 304-480-8357
Fax: 304-480-8358
Email: HUDIGinquiries@bpd.treas.gov Agency Information:
FESB-HUDIG, Room A2-F
Public Debt Warehouse & Operations Center Dock 1
257 Bosley Industrial Park Drive
Parkersburg, WV 26101
Fax: 304-480-8358



WHAT TO EXPECT NEXT:
You will be notified, via US mail, as to the status of your application during each stage of the hiring process. Please notify us if your contact information changes after the closing date of the announcement.